The European Space Agency (herein the “Agency” or “ESA”) is an intergovernmental organisation established by its Convention opened for signature in Paris on 30 May 1975 having its headquarters located at 24 rue du Général Bertrand, CS 30798, 75345 Paris Cedex 07, France.
Protection of Personal Data is of great importance for ESA, which strives to ensure a high level of protection as required by the ESA Framework on Personal Data Protection (herein the “ESA PDP Framework”) which applies in this field. ESA implements appropriate measures to preserve the rights of data subjects, to ensure the processing of personal data for specified and legitimate purposes, in a not excessive manner, as necessary for the purposes for which the personal data were collected or for which they are further processed, in conditions protecting confidentiality, integrity and safety of personal data and generally to implement the principles set forth in the PDP Framework, available at: http://www.esa.int/About_Us/Law_at_ESA/Highlights_of_ESA_rules_and_regulations.
ESA PDP Framework is composed of the following elements:
- the Principles of Personal Data Protection, as adopted by ESA Council Resolution (ESA/C/CCLXVIII/Res.2 (Final)) adopted on 13 June 2017;
- the Rules of Procedure for the Data Protection Supervisory Authority, as adopted by ESA Council Resolution (ESA/C/CCLXVIII/Res.2 (Final)) adopted on 13 June 2017;
- the Policy on Personal Data Protection adopted by Director General of ESA on 5 February 2018 and effective on 1 March 2018.
This notice is intended to inform you, as data subject, about:
- the identity of the data controller and contact details of ESA Data Protection Officer (“DPO”);
- the type of personal data which is collected and processed;
- the modalities of collection of personal data;
- the purpose of the collection and processing;
- the recipients (if any) to whom the personal data of the data subject shall be disclosed;
- the time-limits for storing the personal data;
- the practical modalities of exercising the rights of the data subject under the ESA PDP Framework.
This notice is also enables ESA to obtain your consent relating to the collection and further processing of your personal data, under ESA PDP Framework. This privacy notice was last updated on: 27/09/2021.
1Who is the Data Controller?
Your personal data are collected and further processed as shown below upon the decision taken alone by ESA as Data Controller.
2What are the contact details of ESA Data Protection Officer?
According to ESA PDP Framework, your first point of contact concerning personal data matters is the ESA Data Protection Officer (“DPO”), who may be contacted at firstname.lastname@example.org.
3What kind of personal data about you are collected and further processed?
The personal data which may be collected and further processed for the purposes mentioned below are in
- First Name
- Last name
- Phone number
- Country of residence
- Address of residence
- Birth date
- Other information that you provide and which may directly or indirectly identify you;
You are required not to send to the Agency any sensitive information (including information that indicate, directly or indirectly, an individual’s racial or ethnic origin, political opinions, adhesion to unions, religious or philosophical beliefs, health life, sexual orientation, genetic or biometric data, criminal convictions).
4How are your personal data collected or further processed?
Your personal data may be collected by various means, including via
- submitting project proposal for EO Africa AO.
5Why are your personal data collected and further processed?
Your personal data are collected and further processed so that:
- to provide you access to, and enable the use of the website;
- to manage your relationship with the Agency as well as your requests and applications in relation to EO Africa;
- to send you notifications in connection with EO Africa;
- to highlight and promote the EO Africa, as well as to promote similar initiatives and related events;
- to send you newsletters and new features in relation with EO Africa;
- to conduct surveys;
- to communicate your personal data to third-parties collaborators, contractors and/or partners involved in the development and management of the website;
- other purposes that will be disclosed to the personnel when such information is requested;
- The information is used for aggregated statistics on the use of this website;
- may be used to categorise the browser on your computer and support us in storing user preferences and usage trends.
In addition to these purposes, the Agency may use your personal information for any of the purposes mentioned in Article 5 of the Policy on Personal Data Protection.
6To whom might we disclose your personal data?
The Agency may disclose your personal data to any of the following third party recipients for the fulfilment of all or part of the purposes of the collection and processing of personal data, which are mentioned above:
Recipient acting as… Servers and sub-processors of the recipient are located in: ITC-UTwente Netherlands CS France France CS Romania Romania Serco Italia S.p.A. Italy TU Wien Austria Vito Belgium
Third party IT tools, including Social Media
Third party IT tools or social media may be used to inform you and to promote an activity (meeting, event). ESA websites may provide links to social media and videos may be available on ESA social media pages. If you view a video or interact with the social media or other websites, social media or third party cookies are likely to be installed on your device, covered by third party Terms and Conditions and cookie policies. ESA has no influence over these. Carefully assess the privacy policies and Terms and Conditions prior to use with regard to your data subject rights, further processing and to protection of your personal data.
The Agency does not consider your personal data as an asset for sale and, thus, does not sell your personal data to any third parties.
7How long do we retain your personal data for?
The Agency may keep your personal data for as long as necessary for the fulfilment of the above mentioned purposes. Your Personal Data shall be deleted thereafter.
8How can you erase, rectify, complete or amend your personal data?
The Agency is keen to collect and process accurate personal data and to keep it updated.
You may request the erasure, rectification, completion or amendment of your personal data if, and to the extent that it is inaccurate or incomplete, having regard to the purposes for which they are collected and processed, or if they are processed in violation with the principles referred in ESA PDP Framework.
If you choose to make a request for the erasure of personal data, you understand and agree that your application to the EO Africa cannot be process.
The above-mentioned request should be submitted to the ESA DPO, as first point of contact, by sending an email to: email@example.com; copy to firstname.lastname@example.org.
You may also be allowed access to your personal data and have the possibility to erase, rectify, complete or amend it, according to the following modalities:
- by accessing your account on the website;
- by actually erasing, rectifying, completing or amending your personal data;
If you do not remember your password, you can reset your password by the link on the login page
If you are unable to access your account, please contact email@example.com for assistance.
9What could you do in case of a data protection incident?
In case of a data protection incident, you should contact ESA DPO, as first point of contact, by sending an email to: firstname.lastname@example.org; copy to email@example.com.
In case you wish to submit a complaint, you are required to comply with the Rules of Procedure of the Supervisory Authority set forth by ESA PDP Framework. You will be required to demonstrate that a data protection incident occurred in relation to your personal data, following a decision of the Agency or at least to justify serious reasons to believe that such incident occurred.
The processing of personal data described in this privacy notice is based on your consent. You may provide your consent by accepting this privacy notice (selecting the ‘I accept’ checkbox) prior to submitting the registration form.
You can withdraw such consent by requesting ESA to stop the processing. This will not affect the legitimacy of the personal data processing that took place prior to the withdrawal of user consent.
You can withdraw your consent at any time:
- by sending an email to ESA DPO at: firstname.lastname@example.org; copy: email@example.com.
If users choose to withdraw their consent, they understand and agree that they will no longer be able to apply to the EO Africa AO.
For those cases where your consent was not already obtained by ESA (including by other modalities) and is required under the ESA Framework on Personal Data Protection, you agree with the collection and further processing of your personal data:
You will be able to withdraw your consent depending on the modality used to collect your personal data, in particular:
- by sending an email to ESA DPO at: firstname.lastname@example.org;
- by sending an email to email@example.com.